Rules and Regulations
The general rules and regulations applicable to the students are classified under the following heads.
The academic year is from June to March and is divided into two semesters for UG and PG Courses.
1. Admission and withdrawal
- All candidates seeking admission must acquaint themselves with the rules and regulations of the college and will be bound by them, if admitted.
- Application for admission in community and management quota should be made in the prescribed form which can be obtained from the college office on payment of registration fees Rs.50/-.
- At the time of admission, candidates must produce transfer and conduct certificates in original from the school or college they last attended, along with the qualifying certificate and mark list.
- Candidates from other Universities should produce migration certificates along with an eligibility certificate from the University of Kerala.
- Orthodox Students should produce a Community cum conduct certificate from the Priest of their parish.
- Those who seek fee concession must produce income and community certificates from the Village Officer.
- Candidates selected for admission will be required to appear along with their guardians for an interview before the Principal. The selection is provisional and is subject to confirmation only after the interview and scrutiny of certificates.
- Candidates will have to pay the first instalment of tuition fees, special fees, caution deposit and such other fees, prescribed by the University before they are allowed to attend the class.
- Any candidate found to have obtained admission by false representation shall be removed from the rolls.
- Every student of the college will be issued an identity card on admission. The student is bound to produce the card on demand by any member of the staff.
- Qualifying certificates submitted by the students at the time of admission will be returned only on completion of the course of study. Certificates and mark sheets should be claimed at least within three months after the completion of the course of study. The college office will not be responsible after the above-mentioned period.
2. Issue of certificate
- A student(former or present) applying for certification for transfer, age, character, marks, sports, N.C.C., shall do so in the prescribed form to the Principal stating the year of study, admission number, class last attended and home address.
- certificate will be issued only after the payment of all dues to the college.
- No certificate will be sent by post unless the transmission charges are pre-paid.
3. Remittance of Fees
- Fees will be collected in three instalments in the months of June, October & January. All Special Fees and caution deposits should be remitted along with the first instalment.
Fees will be received in the college Office as per the schedule given below:
D3 Classes - First working day of every month D2 Classes - Second working day of every month D1 Classes - Third working day of every month Post Graduate Classes - Fourth working day of every month
- If the student fails to pay the fees on the due dates he/she shall be liable to pay a fine of Rs. 5.00 till the 10th day, and additional fine of Rs.10.00 will have to be paid, thereafter.
- If the fees and fine of an instalment are not paid before the last opportunity given for the payment of that instalment, the name of the student will be removed from the rolls of the college with effect from the date following expiry of that period and the student will not get the benefit of attendance from the date of removal from the rolls of the college.If the student is to be re-admitted he/she has to apply for the special permission of the principal and also has to remit all the arrears of fees with fine. Such a re-admitted student will get the benefit of attendance only from the date of re-admission.
- The last opportunity for payment of an instalment of fee mentioned in the above para is defined as the last working day previous to fee due date of the succeeding instalment. But in the case of the fee due date for February, the last working day previous to 5th March will be considered as the last opportunity.
- Every student is liable to pay the prescribed fee for the whole term (See Rule) during the part of which his/her name is on the rolls of the college.Students should obtain a receipt from the Cashier for any payment made in the college. They should retain these receipts for later reference or verification.
- Students are expected to produce the fee receipt of the previous instalment when the subsequent instalment is paid. For the purpose of remittance of fee, there will be three terms namely, 1st Term, 2nd Term and 3rd Term.
- Cheques and part payment of fees will not be accepted.
- Fees once paid will not be refunded under any circumstance.
4. Fee concession
- Students eligible for fee concession should submit their application to the Principal in the prescribed form within 15 days of their admission.
- Applicants belonging to SC,ST, Kudumbi or OBC and Christian converts from any of the above groups, should produce Caste and income certificates from the Thahsilder concerned. Such certificates should be produced at the beginning of every subsequent academic year, if the concession is to be renewed.
- Concession will also be available to other students as per the provisions of the Kumara Pillai Commission Report.
5. Caution Deposit Rules
- Every student on admission to a course of study must pay the prescribed caution deposit along with the first instalment of the fees.
- The caution deposit will be refunded on completion of the course of study after adjusting dues, if any. However, the caution deposit will be refunded before the completion of the course of study in case the student leaves the College with transfer certificate.
- It shall be the responsibility of the student to claim the refund in the prescribed form on the date notified on the notice board. The receipt issued for the remittance of caution deposit should be produced along with the application for refund. Failure to produce the original receipt will result in forfeiture of the claim for refund.
- Claim for refund of caution deposit should be made before the re-opening of the college, after the completion of the course failing which the class number of students who did not claim the re-fund will be published on the college notice board. Amounts unclaimed after two months (April 1 to May 31) from the date of such publication will be forfeited.
6. Conduct & Discipline
- It shall be the bounden duty of every student to abide by the rules and regulations of the college and conduct himself with discipline and decorum in all places and under all circumstances.Every student should attend classes regularly and punctually. Students are expected to wear clean suitable clothes.Ragging and use of mobile phone is strictly prohibited. Ignorance of rules is no excuse.
- Smoking or indulging in other reprehensible habits within the college premises are also forbidden.Proper respect must be paid to the staff both inside and outside classrooms.Students should always behave in an orderly and dignified manner in the campus.
- Any student who is persistently insubordinate, who is repeatedly or wilfully mischievous, who is guilty of fraud or malpractice in connection with the examinations, who in the opinion of the principal, is likely to have an unwholesome influence on the fellow students, who uses abusive and offensive language to any member of staff or fellow students, who shouts slogans, or does anything against the smooth functioning of the college or creates any apprehension of violence or gets involved in any illegal activity or assaults or manhandles any fellow student or staff of the college or causes any damage or loss to the property and articles of the college and who defaces the walls of the classrooms and college building will be punished.
- Students who do not have classes during a period should not loiter on the college veranda or in the premises.Students are warned against presenting mass petitions to the Principal. Requests and representations on behalf of the class and notices of any kind should not be circulated among the students anywhere within the college premises without the written permission of the Principal.
Meetings of any kind will not be held within the college premises without the written permission of the Principal.Students are forbidden to write anything on the blackboards or address the class in the absence of a teacher in the classroom. Prior permission of the Principal should be obtained for:-
- (a) Organising special meetings, entertainments or social functions in the College
- (b) For using loud- speakers, megaphones etc.,in the college premises
- (c) For inviting persons from outside for any function in the college
- (d) For collecting subscriptions of any kind from the students and staff members of the college
- When a student has any doubt on any matter concerning college discipline, he may seek guidance from the Principal or any of the Heads of Departments.Astudent who violates any rule or regulation of the college is liable to be punished.The decision of the Principal in matters of discipline shall be final.
- The management has the full liberty, right and authority to conduct an enquiry against any student regarding his misconduct.The management has the right to appoint any person as the enquiry officer including a Legal Practitioner for conducting the enquiry.
- Any matter not covered by the above-mentioned rules shall be decided by the Principal from time to time.
7. Attendance and leave of absence
- Attendance will be taken at the beginning of each period. Late comers shall enter the classroom only with the permission of the teacher.
- Leaving the classroom after the roll call without the permission of the teacher is a punishable offence. Impersonation at roll call will be considered as a serious offence. Students are not permitted to absent themselves without leave for the whole or part of a day. Absence without leave to a class after roll call entails forfeiture of attendance for the whole day.
- A student coming late to a class after roll call will be treated as absent for that period. A student who is absent from the college for more than fifteen consecutive working days without satisfactory explanation is liable to have his/her name removed from the rolls.
- Leave of absence should be obtained from the Principal on the recommendation of the Head of the Department/Class Teacher concerned. As far as possible, leave should be obtained beforehand. If the grounds of application for leave are not satisfactory, the student may be called upon to explain or leave may be refused.
- Application for leave for a period may be made to and granted by the teacher in-charge of the work in that period. In that case, a note signed by the teacher concerned must be forwarded to the office.
- Students who are obliged to leave a class owing to indisposition must obtain endorsement from the teacher in-charge of the class at the time in support of their application for leave.
- Application for leave for more than three days at a stretch should be supported either by a letter from the parent/guardian or by a medical certificate in case of illness.
- The minimum attendance prescribed by the University is three fourth of the number of the working days in the academic year. Exemption from shortage of attendance (subject to a maximum of 20 days) can be granted by the syndicate, on the recommendation of the principal, provided leave has been applied for and granted for such absence on satisfactory grounds. Duty leave for physical education and extra-curricular activities will be grantedonly to athletes and persons representing the college or University in various matches, tournaments, sports and cultural events.
- A student deputed to participate in matches, tournaments, sports events etc., should submit his/her leave application duly recommended by the teacher in physical education to the class teacher concerned for necessary action not later than one week after the event.It is the responsibility of parents and guardians to find out from the college office if the attendance is not granted as a matter of course.It will be granted only in cases where it is satisfied that the students could not keep up 75% of attendance owing to reasons beyond their control. Exemption will not be granted for more than one academic year in any course of study or for shortage exceeding 20 days.
- The maximum period for which duty leave can be granted to a student for athletic activities will be limited to 20% of the total number of working days.
8. Medical Inspection
- Every student has to undergo a medical inspection by a medical officer appointed by the college on such dates as may be notified from time to time. Failure to present oneself for medical inspection is a serious offence.
9. Working days and class hours
- The college works under the full day system with two sessions, the morning session of three periods and afternoon session of two periods with a noon interval in between two sessions. In the morning, classes begin with a two minutes prayer. When the bell for the prayer rings, all students shall stand up in their place in a prayerful attitude.
- The class hours are from 10 am to 4 pm with a lunch break from 1 pm to 2 pm.
10. Eligibility for promotion to higher class
- Students who do not register their names for the degree examinations will not be permitted to continue the course of study in the second year. Students who do not register their names for the second year degree examinations will not be eligible to appear for the first year Improvement examination.
11. Examination, Test Papers and Progress Report
- There will be monthly test papers, terminal examinations and model examinations. The progress of the students in the academic studies will be intimated to the guardians. Every student should attend the college examinations and test papers.
- Leave of absence during days of examinations will be granted only by the Principal.
- Absence without leave from the examinations and test papers will be regarded as a serious breach of discipline.
- Any kind of malpractice in examinations and test papers will be treated as a gross offence and will be seriously dealt with.
12. College library
- Students are expected to make the maximum use of library and reading room facilities provided by the college. Strict silence should be maintained inside the library and reading room.
- The library is open from 9.30 am to 4.30 pm on all days on which the college office remains open.
- Nothing except writing materials shall be taken into the reading room and library.
- The System in practice for the issue of books to the students is Browney. Each P.G. student is entitled to have five books at a time against five borrower’s tickets. U.G. students are eligible for two books at a time against two borrower’s tickets.
- Books must be returned within 14 days from the date of issue. A fine of paise 50 will be levied for the delayed return, until the book is returned or its loss reported.
- Books must be carefully examined at the time of borrowing. The borrower shall be held responsible for any damage detected later.
- Tearing of pictures or any other way of mutilation of magazines, books etc., is a serious offence. The borrower shall be asked to replace the book at his/her own cost.
- The loss of any book must be immediately reported to the librarian and with his permission the book may be replaced by a new volume, failing which its cost, as decided by the librarian, must be paid.
- Sub-lending of books is strictly forbidden. All books issued from the library shall be returned without fail on or before the last working day of the academic year. The librarian has the right to recall any book at 24 hours’ notice.